General Information

Personal information provided to Organisation may be held by but will not be disclosed to any third party, company, organisation or individual. Your security and privacy is critical to us. We utilise all the best technology so that your online giving and shopping is as safe as possible. We will only gather and store your information so that we can provide you with a better service! Here we treat you how we would like to be treated ourselves. The details of this in ‘policy’ speak are below.

Gathering and Utilization of Information

When you view and/or interact with our Online Platforms, we may collect and combine information about you, how you engage with our Online Platforms, and the devices you use to view and/or interact with our Online Platforms for the legitimate purposes described below. This includes information you provide to us in connection with your use of the Online Platforms and information collected automatically when you view and/or interact with our Online Platforms.

Some of the information we collect may be personally identifiable information, which includes, but is not limited to, information like your name, email address, postal address, or phone number. We do not collect information that would personally identify you unless you choose to provide it or as otherwise provided in this privacy statement. You can access and browse our Online Platforms at any time without providing any personally identifying information. For information on client privacy rights, please refer to the company Policy and Privacy.

Information You Provide to Us

We collect information you provide directly to us, such as when you create or modify your account or user preferences, sign up for a newsletter, contact us, respond to a survey, or otherwise communicate with us. This information may include your name, email address, phone number, postal address, survey responses, user content stored or entered into the forms found in our Online Platforms, and other information you choose to provide through use of our Online Platforms.

How We Process Your Data

We will only use your personal information in the following ways:

when it is necessary for our legitimate interests:
- to enable us to supply you with the products and services and information that you have requested
- to help us in the development of, and to improve our products and services
- to provide you with information about products or services that may be of interest to you, using the email address which you have provided or via social media
- to invite you to participate in market research activities, such as responding to interview questions or completing online surveys
- to send you marketing communications, and show you marketing communications on other websites (including social media sites where you are a member)
- to ensure that content from our website is presented in the most effective manner for you and your computer
- to automatically collect data about visitors to our site (for example browsing patterns) by using cookies
- to maintain our website and ensure network and information security
- to prevent and detect fraud and other criminal offences
as long as, in each case, these interests are in line with applicable law and your legal rights and freedoms; or
where you have agreed to this for specified, explicit and legitimate purposes; or
where this is necessary for legal obligations which apply to us.

Marketing

We may contact you for marketing purposes relating to our products and services and our website, unless you let us know that you do not want to receive marketing communications. We will only contact you for these marketing purposes by electronic means (email or SMS) where you have agreed to this. Your agreement to the use of your personal information for these purposes is optional and if you decline to provide your agreement, your visit to and use of the website will not be affected.

Marketing opt out: you are entitled to opt out from receipt of marketing communications at any time and free of charge by using the contact details provided in this Privacy Policy or by using the “unsubscribe” option included in any marketing e-mail received from us.

Market research

If contacting you to invite you to participate in market research projects, such as questionnaires or interviews, we will only use your personal data for the purpose of the specific project to which you have consented. That personal data will, once the project has been completed, be removed from our systems (see retention below).

How we store, secure, and may transfer your personal information

Sharing of Information

We may share the information described above as set forth in this privacy statement or as otherwise described at the time such information is collected from you. We will not sell, rent, or swap this information, nor will we authorize any of our service providers or business partners to use this information for their own commercial purposes without your permission.

Information Shared by Us

Service Providers: In the course of doing business, we employ other companies and individuals to perform a variety of functions on our behalf. For example, we may provide information as necessary to companies that host our Online Platforms or send communications on our behalf. These service providers may have access to information about you if it is needed to perform their functions for us, but they are not authorized by us to use or disclose such information except as necessary to perform services on our behalf or to comply with legal requirements, and they are required to maintain the information in confidence.
Legally Required: We reserve the right to disclose information if required to do so by law or by a regulatory authority, including those that regulate higher education. We may also disclose information as part of an investigation or enforcement action relating to improper or illegal conduct in connection with our Online Platforms or other products, including, without limitation, any situations that may potentially involve threats to the safety or privacy of any person or misuse of our Online Platforms.
Aggregated and Non-Identified Data: We may maintain and use aggregate data or other non-identified information (i.e., data that does not identify a specific individual), such as usage statistics, device data, online traffic patterns, and user feedback. In addition to using this information for the purposes discussed in this privacy statement, we may disclose such aggregated or non-identified data to third parties without restriction.
Business Partners: Organisation may securely share your information with our business partners, such as local advertisers who pay for banner ads on Organisation Online Platforms and vendors who coordinate the collection of donations to the university. These business partners may use the information received by them to contact you to offer you certain opportunities, products, services, or promotions. Once your information has been shared with a business partner, it is no longer subject to the control of Organisation or subject to this privacy statement, however Organisation requires its business partners to maintain appropriate data security.

Third party websites links

From time to time, our website may include links to other external websites that might be of interest to our users. Please be aware that these websites operate independently from ours and are not under our control. We do not assume responsibility for the content or privacy practices of these external websites. Our privacy policy does not apply to your interactions with other websites, and we recommend that you read the privacy statements of any external site you visit.

Revitalization of the Existing Privacy Statement

We may revise this Privacy Policy from time to time, in response to changes in legal, technical or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you in a manner consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Policy changes if and where this is required by applicable data protection laws. You can see when this Privacy Policy was last updated by checking the “last updated” date displayed at the top of this Privacy Policy.

Data Privacy: Laws and Regulations

Monitoring Compliance with Our Privacy Policy

We regularly review our adherence to our Privacy Policy. Should we receive formal complaints regarding data processing, we aim to resolve them directly with the complainant and may collaborate with appropriate regulatory authorities to address unresolved issues concerning personal data handling.

Rights to Access and Control Your Data

Under certain legal frameworks, you might have rights including:

Confirming if we hold your personal data and accessing it.
Receiving details on the personal data we hold and obtaining copies.
Correcting any inaccuracies in your personal data.
Objecting to our processing of your personal data.
Having your personal data blocked, anonymized, or deleted as appropriate.
Limitations may apply to these rights under local laws. For action on these rights, contact us via email.